AI-PoweredBusiness Travel forTravel Policy
Business travel without the chaos. Booked AI handles bookings, policy, and disruptions in the apps your team already uses.
Your AI travel agent
never sleeps, never holds,
never drops the ball
Replace hold queues with instant booking support
Traditional TMC support is often constrained by office hours and callback workflows. Our AI agent responds immediately, books optimal itineraries, and handles changes in real time, so travelers are never blocked waiting for an agent response.
Hey, I need to be in London by Monday morning for the Q3 planning offsite. Needs to be within our standard travel policy.
9:41 AMOn it. Your Booked AI Agent found a direct flight and booked a hotel near the Shoreditch office. Fully compliant.
Delays happen. Downtime doesn’t.
Instead of waiting for travelers to call a TMC after disruption occurs, Booked AI continuously monitors active trips, rebooks automatically when needed, updates downstream reservations, and alerts stakeholders with clear next actions.
Flight Cancellation — Action Taken
Hi Sarah,
BA 178 from London Heathrow to JFK has been cancelled due to weather. 3 of your travelers are affected.
Your Booked AI Agent has rebooked everyone onto Virgin Atlantic VS 4:
Hotels extended, managers notified. No action needed.
— Booked AI Agent
Improve compliance without slowing travelers down
Traditional TMC processes often enforce policy through manual approvals and post-booking checks. Booked AI applies your policy in the booking flow itself, guiding travelers toward compliant options while reducing avoidable exceptions.
Deliver finance-ready reporting without manual rework
Your AI agent automatically tracks every booking, tags expenses to the right cost centre, and delivers a complete monthly report straight to your finance team’s inbox. No chasing receipts, no spreadsheets, no reconciliation headaches.
Hi Finance,
Your automated travel expense report for January 2026 is attached. All 142 bookings have been automatically reconciled against corporate policy and mapped to their respective GL codes.
YTD Expense Reconciliation:
| GL Code | Cost Center | Category | In-Policy | Exceptions | Total Spend |
|---|---|---|---|---|---|
| 6100-Air | Sales (104) | Airfare | $12,450.00 | $0.00 | $12,450.00 |
| 6110-Ldg | Sales (104) | Lodging | $8,200.00 | $350.00 | $8,550.00 |
| 6120-T&E | Marketing (201) | Meals | $3,120.00 | $0.00 | $3,120.00 |
| Consolidated Total | $23,770.00 | $350.00 | $24,120.00 | ||
Transactions have been auto-synced to SAP Concur via API.
— Booked AI Agent
Frequently asked questions
Everything you need to know about AI-powered corporate travel management.
- Booked AI is an AI-powered corporate travel management platform that replaces fragmented TMC tooling with a single intelligent layer. It handles booking, policy enforcement, duty of care, disruption management, and finance-ready reporting — all through the communication channels your team already uses.
- Traditional travel management companies rely on queues, callbacks, and manual workflows. Booked AI delivers instant, 24/7 AI-powered support with automatic policy compliance checks, proactive disruption alerts, and real-time spend visibility — no waiting, no back-and-forth.
- Your company’s travel policy is encoded directly into the platform. Every search, booking, and approval is checked against policy rules in real time — out-of-policy requests are flagged instantly with compliant alternatives, eliminating rogue spend before it happens.
- Booked AI provides real-time traveller location tracking, proactive risk alerts for disruptions and safety events, automated re-routing during emergencies, and instant communication with travellers — giving travel managers full visibility and control over employee safety.
- The platform continuously monitors flights and travel conditions. When a disruption is detected — cancellation, delay, or safety event — Booked AI proactively notifies affected travellers, suggests alternatives, and can rebook automatically within policy, before the traveller even notices.
- Yes. Booked AI is a fully IATA-accredited travel agent, powered by Travelport’s GDS. This gives you access to global airline inventory, negotiated fares, and the same booking infrastructure used by the world’s leading travel companies.
- Booked AI meets your team where they already work — including email (Outlook, Gmail), messaging platforms, and the Booked AI app. There’s no new software to learn. Employees simply message or email to search, book, and manage travel.
- Every booking generates structured, finance-ready data in real time. Booked AI provides centralised dashboards for spend tracking, policy adherence, and traveller analytics — with export and integration options for your existing expense and ERP systems.
"Corporate travel is broken — slow approvals, scattered tools, zero visibility. We built Booked AI to replace all of it with one intelligent layer that moves as fast as your team does."
